Plan Administrator

PLAN ADMINISTRATOR

The District Council 37, Local 95 Headstart Employees Welfare Fund and the District Council 37 Health and Benefit Fund {the "Funds"), located in New York, NY administer health benefits for their members and seek an experienced Plan Administrator to lead daily fund operations with a strong service orientation. The role directs and plans day-to-day administration, delivers high-level participant service, and coordinates closely with the Boards of Trustees and the Funds' service providers.

The Funds are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. They do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law. The Funds are dedicated to providing equal employment opportunities in all aspects of employment, including recruitment, hiring, promotion, compensation, training, and development. Employment with the Funds is at will. Either the employee or the Funds may end the employment relationship at any time, with or without cause or notice, subject to applicable law.

1. The District Council 37, Local 95 Headstart Employees Welfare Fund provides major medical/hospitalization and prescription benefits for members and dependents. It does not provide spousal coverage.

2. The District Council 37 Health and Benefit Fund provides major medical/hospitalization and prescription benefits for members, dependents, and spouses.

Organization and Location:
District Council 37 Local 95 Headstart Employees Welfare Fund; and District Council 37 Health and Benefit Fund
125 Barclay Street
New York, New York (On-Site with possible Hybrid)

Job Type: Experienced

Salary Range: $115,000 - $125,000 Benefits: Health and Retirement Coverage

Job Description:

KEY RESPONSIBILITIES:
• Open Enrollment and Employer Engagement: Coordinate health fund open-enrollment, prepare open enrollment packages, and present to contributing employers.
• Governance and Board Support: Report regularly to the Board of Trustees; present matters (including appeals) requiring Board decision; arrange, coordinate, prepare, and attend all Trustees meetings.
• Regulatory Compliance and Filings: Ensure timely and accurate government filings in coordination with service providers; ensure compliance with ERISA, HIPAA, the Internal Revenue Code, and New York State Insurance Regulations where applicable.
• Benefits Administration: Oversee daily processing (enrollments, COBRA, terminations, changes, disability) and maintain/document procedures.
• Participant Services: Assist members on plan benefits and develop communication tools with consultants to improve participant understanding.
• Data and Vendor Management: Coordinate transfer of data to external contacts for services, premiums, and plan administration; coordinate payments/functions with service providers.
• Operations and Financials: Maintain participant recordkeeping systems; maintain Fund financial records and prepare financial reports for the Board; investigate discrepancies and improve processes to enhance efficiency and reduce costs.
• Team Leadership: Plan, schedule, and direct Fund Office staff; supervise office staff and perform other administrative functions as deemed appropriate by the Board.

QUALIFICATIONS
• Minimum 5 years of related benefits experience with Taft-Hartley Benefit Funds or HR Management, or CEBS designation
• Excellent oral and written communication skills
• Advanced proficiency with Excel and Word
• Skills with proprietary software technology for benefit funds
• Financial management capabilities
• Proficiency in ERISA, HIPAA, the Internal Revenue Code, and New York State Insurance Regulations; ensure compliance with applicable laws and regulations
• Ability to manage a high-volume workload and balance team supervision 

Please forward resumes to [email protected]
The posting will remain open until an applicant is accepted.